In the past document storage and sharing them with others, or even sending them out required a lot of coordination and paper. This meant filing clerks, couriers, fax machines and other equipment were all frequently used to keep up with documents. And when you think about how many trees needed to be chopped down for all that paper, the environmental impact was immense.
Document storage and distribution software can bring efficiency and productivity to the workplace, removing many of the manual steps involved in storing and distributing documents and files. It centralizes these documents, permitting users to quickly locate and access the most recent version. This reduces time spent working and also helps businesses meet the requirements of regulatory standards.
The best document management software comes with a wide range of advanced tools that can improve collaboration and improve workflows. You should look for secure storage of files offline access, automatic document synchronization when you return online and team folders that provide granular permission controls for various stakeholders. Find a powerful search Citrix Sharefile versus Google’s cloud offerings feature that can provide relevant results quickly as well.
Some of the top document management software solutions include FileHold, DocuWare, and Q-Pulse. These services offer cloud or on-premise installation options, and they offer a wide range of features that simplify document storage and distribution. For instance, FileHold offers a secure and encrypted central repository with extensive search capabilities and document workflows that allow for reviews and approvals. It also provides a white-labeled client portal automated document routing, and excellent control of the version to ensure your team members and clients have access to the latest versions of files.